AS PART OF OUR GREEN POLICY, OUR FUTURE CORRESPONDENCE(S) TO SHAREHOLDERS WILL BE MADE BY EMAIL AND/OR SMS AND/OR PUBLICATION ON THE WEBSITE ONLY. PLEASE PROVIDE YOUR EMAIL ADDRESS TO YOUR STOCKBROKER TO FACILITATE FUTURE EMAIL CORRESPONDENCES. SHOULD YOU REQUIRE ANY FURTHER ASSISTANCE, KINDLY CONTACT THE REGISTRAR DURING OFFICE HOURS ON MONDAY TO FRIDAY FROM 9.00 A.M. TO 5.30 P.M. (EXCEPT ON PUBLIC HOLIDAYS) AT +603-7890 4700 OR +603-7890 4741 OR YOU CAN EMAIL TO bsr.helpdesk@boardroomlimited.com OR zulkernaen.samad@boardroomlimited.com

PRIVACY POLICY

1. Introduction

This Privacy Policy applies to all personal data that KUB Malaysia Berhad (hereinafter “KUB Malaysia”) processes of its website visitors via its websites and of other third parties (customers, suppliers, applicants etc.) in relation to the performance of its services. In this Privacy Policy we explain how we will handle your personal data.

2. How we use your personal data

2.1 In this Section 2 we have set out:

  • the general categories of personal data that we may process;
  • the purposes for which we may process personal data; and
  • the legal bases of the processing.


2.2 We may process;

2.2.1 data about your use of our website and services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The sources of the usage data are defined in section 3.1. This usage data may be processed for the purposes of analyzing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services, and/or consent;

2.2.2 your account data (“account data”). The account data may include your name, email address, company name and telephone number. The source of the account data is you or your employer. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract;

2.2.3 information and files that you post for publication on our website or upload through our services (“publication data”). The publication data may be processed for the purposes of enabling such publication and delivering our services. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract, and/or consent. We do not scan or process the files you upload in our service for any marketing purposes;

2.2.4 information contained in any enquiry you submit to us regarding our goods and/or services (“enquiry data”). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is our legitimate interest, namely our responsibility to respond to your enquiry and/or consent.

2.2.5 information relating to our customer relationships, including customer contact information (“customer relationship data”). The customer relationship data may include your name, your company name, your job title or role, your contact details, and information contained in communications between us and you or your employer. The source of the customer relationship data is you or your employer. The customer relationship data may be processed for the purposes of managing our relationships with customers, communicating with customers, keeping records of those communications and promoting our products and services to customers. The legal basis for this processing is our legitimate interests, namely the proper management of our customer relationships. More specifically, we may reach out to you when you have registered for our services by email or phone. In addition to this, when you sign up for a trial of our services you will receive operational emails about the progress of your trial.

2.2.6 information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website (“transaction data”). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely the proper administration of our website and business.

3. Managing cookies

11.1 When accessing our website(s) you can deny giving consent for the use of (specific) cookies. Also, most browsers allow you to choose to delete existing cookies, allow or block cookies, and set preferences. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

a. Clear, enable, and manage cookies in Chrome

b. Third-party cookies and Firefox tracking protection

c. Security and privacy(Opera);

d. Delete and manage cookies(Internet Explorer);

KUB MALAYSIA BERHAD 196501000205 (6022-D) Suite A-22-1, Level 22, Hampshire Place Office, 157 Hampshire, No. 1, Jalan Mayang Sari, 50450 Kuala Lumpur

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